The process of planning and preparing for your move could cause a lot of confusion. It’s easy to overlook the filing cabinets in your closet that contain all the important pieces of documents you’ve had. It would be best to relocate everything from contracts and receipts to deeds for your home and titles. Although you could easily load filing cabinets or boxes of papers onto a truck for moving, your documents are not well-organized. You may also have piles of magazines and newspapers throughout your home, which must be sorted out or removed before you move.
While organizing your documents may sound incredibly boring, organizing your documents before moving can assist you shortly. So, when you move to your next house, you’ll know precisely where you will find every document or document.
The reason you need to keep track of important documents before moving
- Keep your things organized: It’s most straightforward to comprehend, but it is an important reason to get organized before the day of your move. It is essential to keep your invoices, bills, and receipts in one easily accessible location so you don’t lose them. Making sure they are as well-organized as possible will reduce your search time when you move into your new house.
- Take more time to plan your moving day: Moving is stressful and stressful. The less time you’ll have to find important documents, such as mortgage paperwork, real estate documents, or moving agreements, the more free time you can devote to other moving-related chores.
- Save money: Keeping organized records and preserving your important receipts and other documents will help you save money in the long term and assist you in deducting tax at the right time. In the end, it is useful in the event of an emergency. If you are affected by a catastrophe in your car or home, immediately locating all of the insurance paperwork will be crucial.
Different kinds of papers and documents to keep track of
Before organizing your documents, you must know the type of documents to search for. Here’s a list highlighting the various categories that you could classify your documents under and the types of documents they comprise:
- Move documents like the moving agreement, invoice of land, and written estimates.
- The documents of the financial sector like as credit card bills, statements of savings or checking accounts, as well as documents for loans, tax receipts, receipts for taxes, and income tax documents
- Documents relating to the property comprise lease agreements, sales and buying agreements, insurance coverage for homes and autos, warranties and vehicle registrations.
- Legal documents such as documents on contract tenure warranties for electronic equipment, as well as essential invoices
- Documents for personal use like birth certificates, passports, marriage certificates, divorce certificates (for relatives or spouses who have died) and military documents, vet information for pets, vaccination data for young children, drivers licenses/organ donor cards, magazines, prescriptions, medical records and school documents
Steps to organizing your important documents
1. Take them all in one place and divide the pile into 2 important and non-important ones. This will allow you to determine the documents that are important enough to keep and cluttered and you want to throw away.
TIP: If you are unsure about any aspect, save it to come back for future reference. Don’t get into the trap of throwing away something you’ve needed.
2. Make sure you keep the important documents you must often access in a safe and easily accessible location. Keep them apart from the rest of your documents.
3. Make a filing system to help you keep your files organized throughout and after the relocation. Make sure that each paper category is in its own labelled coloured boxes or files. It would be best to consider using distinct and bright primary colours like green, yellow, red and blue.
Tip: You could select various methods to apply to your documents, including the order of importance and chronological or alphabetical. It is also possible to break your documents into sub-categories, such as month or year.
4. Use safe containers that are lockable, like a fire-proof safe or robust filing cabinet that has enough space to hang folders.
This is among the best methods to keep an organized and safe collection of documents. The backup or duplicate copy of the essential document will greatly help if you lose something. If you cannot make an exact copy of each document you own, copy at least the essential documents. Digital files that contain important information are beneficial because they can’t be lost through accident and are reversible.